Activity Guide Printing RFP

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Current Size: 80%


RFP Number: 2015020-PR-P 
RFP Title: Activity Guide Printing RFP (Request for Proposal)
Contact: Ms. Pat Hilliard, Procurement Manager



The City of Harrisonburg, Virginia (City) is seeking a qualified contractor (Offeror) to print and deliver to mailer between 20,000 and 25,000 Parks and Recreation Department Activity Guides three (3) times per calendar year, as outlined herein.  Offerors may also choose to submit pricing for optional mailing services for the Activity Guide.
A Request for Proposal (RFP) is being issued in lieu of an Invitation to Bid (ITB) due to the specialized nature of the Scope of Work for this project. 
Publication Date:
January 12, 2015 
Closing Date/Time:
January 28, 2015 at 3:00pm local time 
Pre-Proposal Meeting Date/Time:

All questions must be received no later than January 21, 2015 at 12:00pm (noon) local time.

Note: The City will be closed on Friday, January 16, 2016 in observance of Lee-Jackson Day and will also be closed on Monday, January 19, 2015 in observance of Martin Luther King, Jr. Day. Vendors should take this into consideration when submitting questions.

Submittal Information:

Purchasing Office, 345 South Main Street, Room 201, Harrisonburg, VA 22801
*Any bids/proposals received after the closing date and time will not be accepted.

*PLEASE NOTE: The City of Harrisonburg Municipal Building (345 South Main Street) is currently undergoing construction around the facility. Parking options tend to be congested throughout the day. It is recommended to park on the North side of the building in visitor parking (follow signs). Please take this into account when submitting your bid/proposal document and give yourself enough time to park and take your bid/proposal to the correct office for acceptance.

Proposal Opening Information:
Purchasing Office, 345 South Main Street, Room 201, Harrisonburg, VA 22801
Special Requirements:
  • Offerors have the option to also quote mailing services for the Activity Guide. 
RFP Documents & Attachments:
PDF[232KB] Activity Guide Printing RFP

PDF[53KB] Addendum #1 (1-12-15)

PDF[191KB] Addendum #2 (1-12-15)

PDF[132KB] Addendum #3 (1-15-15)

PDF[132KB] Addendum #4 (1-21-15)