HVAC Services RFP

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ITB/RFP Number: 2016007-PT-P 
ITB/RFP Title: HVAC Services RFP 
Contact: Ms. Pat Hilliard, Procurement Manager



The purpose of this Request for Proposal (RFP) by the City of Harrisonburg, Virginia (City) is to solicit sealed proposals from qualified Offerors to provide a Heating, Ventilating and Air Conditioning (HVAC) Preventative Maintenance Program and Service Agreement for the equipment listed in Attachment K. 
Publication Date:
September 2, 2015 
Closing Date/Time:
September 21, 2015 at 3:00pm local time 
Pre-Bid/Pre-Proposal Meeting Date/Time:
All questions must be received no later than September 14, 2015 at 12:00pm (noon) local time
Submittal Information:

Purchasing Office, Department of Finance, City of Harrisonburg, City Hall Building, 409 South Main Street, Third Floor, Harrisonburg, VA 22801
*Any bids/proposals received after the closing date and time will not be accepted.

*PLEASE NOTE: The City of Harrisonburg Municipal Building (345 South Main Street) and the Harrisonburg City Hall (409 South Main Street) are currently undergoing construction in and around the facility. Parking options tend to be congested throughout the day. It is recommended to park behind the building or on the North side of the building in visitor parking (follow signs). Please take this into account when submitting your bid/proposal document and give yourself enough time to park and take your bid/proposal to the correct office for acceptance.

Bid/Proposal Opening Information:
Purchasing Office, 409 South Main Street, Third Floor, Harrisonburg, VA 22801
Special Requirements:
  •  On-Call Repair Service (Emergency):  If deemed an emergency by the Contract Administrator or Department Director, the Contractor shall provide service within two (2) hours of the time of the call. (See page 4 of the RFP for additional information)
  • City offices will be closed on Monday, September 7, 2015 in observance of Labor Day.
  • The City Municipal Building (345 South Main Street) will be closed on Friday, September 11, 2015 in order to move offices from this location to the new City Hall building. Offices will re-open Monday, September 14, 2015 in the new City Hall building. After September 11, 2015, no City offices will be located in the Municipal Building.
ITB/RFP Documents & Attachments:

PDF[355KB] HVAC Services RFP

MS Excel[42KB] Attachment J. Cost Proposal

MS Excel[50KB] Attachment K. HVAC Equipment List

PDF[53KB] Addendum #1 (9-14-15)