Janitorial Services for Transportation Facilities RFP

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Current Size: 80%


Bid Number: 2014049-PT-P 
Bid Title: Janitorial Services for Transportation Facilities RFP (Request for Proposal)
Contact: Ms. Pat Hilliard, Purchasing Agent




The City of Harrisonburg is soliciting sealed proposals from qualified firms to provide janitorial services for new facilities for the Harrisonburg Department of Public Transportation (HDPT) Administration Building (475 East Washington Street, Harrisonburg, VA 22802) and Maintenance Facility (473 East Washington Street, Harrisonburg, Virginia 22802).  Services shall include all operations in connection with custodial services in the buildings as described in this Request for Proposal (RFP). Services shall include furnishing all labor, materials, supplies, equipment, tools, and transportation necessary to perform the work. The City of Harrisonburg reserves the right to add or delete areas as required by notifying contractor and negotiating a change order for contract pricing.

A Request for Proposal (RFP) is being issued in lieu of an Invitation to Bid (ITB) due to the specialized nature of the Scope of Work for this project. 

Publication Date:
May 22, 2014 
Closing Date/Time:
June 10, 2014 at 2:00pm local time 
Pre-Proposal Site Visit Date/Time:

May 28, 2014 at 1:00pm local time at the HDPT building located at 475 E. Washington St., Harrisonburg, VA 22802 

Submittal Information:
Purchasing Office, 345 South Main Street, Room 201, Harrisonburg, VA 22801
*Any bids/proposals received after the closing date and time will not be accepted.
Bid Opening Information:
Purchasing Office, 345 South Main Street, Room 201, Harrisonburg, VA 22801
Special Requirements:
  • The Pre-Proposal Site Visit is not mandatory, however it is recommended that interested vendors attend, as it is the best opportunity to tour the facilities, become familiar with the space and the materials utilized in the overall construction, and get questions answered about the RFP or Scope of Work.  For site visits after this date, vendors must contact Cheryl Spain (contact info. listed in RFP) to arrange a brief visit of the facilities.  A minimum of forty-eight (48) hours notice must be given prior to requested site visits.  No site visits shall be requested or permitted to occur after the cut-off date for questions on June 3, 2014.  Site visits must take place prior to this date.
  • HDPT requires cleaning after 5:00pm Monday through Friday for the Administration Building and after 5:30pm Monday through Friday for the Maintenance Facility plus anytime Saturday or Sunday. 
  • All of the Contractor's employees shall be bonded and shall carry proper visible identification on their person at all times.
  • Confidential Information Agreement must be signed & returned by successful offeror upon award of contract. Document must be signed by each employee assigned to the contract.
  • Invoicing shall be done monthly.  See RFP Scope of Work for additional details.
  • Offeror must review and complete all FTA terms and conditions with their proposal submission.  See attachment in RFP for additional details.
Bid Documents & Attachments:
PDF[462KB] Janitorial Services for Transportation Facilities RFP

PDF[6MB] Addendum #1 (5-29-14)

        PDF[2MB] Attachment C to Addendum #1 (5-29-14)

        PDF[956KB] Attachment D to Addendum #1 (5-29-14)

        PDF[237KB] Attachment E to Addendum #1 (5-29-14)

PDF[143KB] Addendum #2 (6-3-14)