Procurement Documents 

The City of Harrisonburg is in the process of transitioning its posting of sealed solicitations to the Commonwealth of Virginia’s electronic procurement system (eVA) at https://eva.virginia.gov [1].  Please be aware that during this transition, there may be solicitations listed on the City's website below and others listed on the eVA website.  Vendors are advised to check both sources for potential procurement opportunities for the City of Harrisonburg.

BIDS & PROPOSALS - OPEN

• Fire Station #5 Request for Qualifications  [2]
• [230KB]Notice - Call for Artists Summary Document (RFQ posted on eVA) [3]

BIDS & PROPOSALS - CLOSED 

• Upgrade, Purchase and Installation of Intelligent Transportation System (ITS) in Transit Buses RFP [4] 
• Mountain View Drive Stream Restoration ITB [5]
• Classification & Compensation Study RFP [6]
• Group Health Insurance Coverage RFP [7]
• Harrisonburg Shenandoah Raw Water Line Bluff Road to Port Republic Road (256.2A) ITB [8]
• Drug & Alcohol Testing RFP [9]
• Proposed Bridge Substructure Repair ITB [10] (Proposed Bridge Substructure Repair for Martin Luther King, Jr. Way over Blacks Run, NS Railway & Chesapeake Ave.)
• Repairing & Repainting the Washington Street Storage Tank ITB *CANCELLED & RE-BID
• Annual Street Paving Services ITB [11]
• Traffic Sign Blanks & Accessories ITB [12]
• Repairing & Repainting the Washington Street Storage Tank RE-BID ITB [13]
• Bridge Rehabilitation ITB [14]
• Electric Vehicle Charging Stations RFP [15]
• Renovations to City Hall ITB [16]
• Vendor Managed Inventory Program RFP [17]
• Public Safety Building Security Fence Project Request for Qualifications *re-solicited
• Development Study RFP [18]
• Inspection, Testing, Maintenance & Repair Services for Fire Sprinkler Systems, Backflow Preventer & Fire Pump RFP [19]
• Public Works Administration Building Project Request for Qualifications [20]
• Public Safety Building Security Fence Project Request for Qualifications RE-SOLICIT [21]
• Tank Engineering Services RFP [22]
• Architectural & Engineering Services RFP [23]
• Additions to Fire Stations #2 & #3 ITB [24]
• Bulk De-Icing Salt ITB [25]
• Electric Vehicle Charging Stations - Request for Information (RFI) [26]
• Landscaping Plants & Trees RFP [27]
• Pipe for Coopers Mountain Zone Pipe Replacement Project (502-15-16) ITB [28]
• Janitorial Services at Public Utilities RFP [29]

SOLE SOURCE & EMERGENCY AWARDS

• [209KB] Axon [30] (11-08-22)
• [121KB] Vector Solutions [31] (11-14-22)
• [294KB] Godwin Manufacturing [32](11-16-22)
• [57KB] Berglund Chrysler [33] (12-05-22)

Addenda: Interested parties are encouraged to visit the eVA website often to obtain addenda.  The City does not provide direct notification of changes to the original solicitation documents.  The City assumes no responsibility or liability for informing recipients of downloaded documents or changes to original documents. It is the sole responsibility of those bidders/offerors to ensure they have copies of any addenda.  

Plan Holder Lists: Because the City’s solicitations are posted on the internet for free download, the City does not maintain plan holder lists.  Any sign-in sheets from pre-bid or pre-proposal meetings will be posted as an addendum to the solicitation.

Vendor Registration: All interested vendors are encouraged to visit the eVA webpage at https://eva.virginia.gov [1] for more information on how to register as a vendor (free) and to access the City’s active solicitations.  No registration is required to view solicitations and access documents on the eVA website.  Additional information for vendors can be found on our Vendor webpage.  Vendors will be required to register as a supplier on eVA in order to submit an electronic response to City sealed solicitation(s).  For more information on registering as a vendor, visit:  https://eva.virginia.gov/register-now.html [34]

Receipt of Bids & Proposals

Please note the location for the receipt of bids & proposals is:

Purchasing Office
Finance Department
409 South Main Street, Third Floor
Harrisonburg, VA 22801

Effective 11/01/22, the City will be transitioning all sealed solicitations over to the eVA website athttps://eva.virginia.gov [1].  All responses to sealed solicitations posted on the eVA website will be required to be submitted electronically through the eVA platform.  Vendors must register as a supplier on eVA in order to submit a response to a sealed solicitation on eVA.  For more information on registering as a vendor, visit:  https://eva.virginia.gov/register-now.html [34]

Special Notices

None at this time.

Other Documents

[208KB] City of Harrisonburg, VA - General Terms & Conditions (11-17-22) [35]

[282KB] Program for Participation of Small Businesses and Minority-Owned, Women-Owned and Service Disabled Veteran-Owned Businesses [36]

[297KB] Disadvantage Business Enterprise Policy Statement for Federal Transit Admin [37]

[123KB] Public-Private Education Facilities and Infrastructure Act of 2002 [38] (PPEA Procedures)