Timekeeping & Scheduling Software RFP

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ITB/RFP Number: 2018029-PT-P 
ITB/RFP Title: Timekeeping & Scheduling Software RFP 
Contact: Ms. Pat Hilliard, Procurement Manager




The purpose of this Request for Proposal (RFP) by the City of Harrisonburg, Virginia (City) is to solicit sealed proposals from interested firms (Offeror) to establish a contract through competitive negotiation for purchase and implementation of a timekeeping and scheduling system. The solution will expedite employee scheduling, employee timecard reconciliation, and upload employee timecard data to the City’s financial software.

NOTE: It is intended that this RFP shall be for services for the Harrisonburg Department of Public Transportation (HDPT), with the potential for other departments, and possibly all city departments, adopting some or all of the solution at a later date. 

Publication Date:
June 27, 2018  
Closing Date/Time:
July 25, 2018 at 3:00pm local time 
Non-Mandatory Pre-Proposal Meeting Date/Time:

July 11, 2018 at 11:00am local time 

at the HDPT located at 475 E. Washington Street, Harrisonburg, VA 22802

OR via call-in (see RFP section 4.0 for additional call-in instructions)

All questions must be received no later than July 18, 2018 at 12:00pm (noon) local time.
Submittal Information:

Purchasing Office, 409 South Main Street, Third Floor, Harrisonburg, VA 22801

*Any bids/proposals received after the closing date and time will not be accepted.

Bid/Proposal Opening Information:
Proposals will not be publicly opened.
Special Requirements & Highlights:
  • Pre-proposal meeting is non-mandatory, but highly recommended interested Offerors attend

See RFP for additional requirements.

ITB/RFP Documents & Attachments:

PDF[2MB] Timekeeping & Scheduling Software RFP

Excel[14KB] Attachment Q. City of Harrisonburg Cost Proposal Form


PDF[202KB] Addendum #1 (07-05-18)

PDF[532KB] Addendum #2 (07-17-18)