Vendor Managed Inventory Program RFP

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ITB/RFP Number: 2017029-PT-P 
ITB/RFP Title: Vendor Managed Inventory Program RFP  
Contact: Ms. Pat Hilliard, Procurement Manager



The purpose of this Request for Proposal (RFP) by the City of Harrisonburg, Virginia (City) is to solicit sealed proposals from interested firms (Offeror) to provide a turnkey parts operation at the City’s Central Garage facility. This Vendor Managed Inventory (VMI) program will involve a public-private partnership in the procurement of goods, services, commodities, and equipment for its fleet maintenance repairs. In general, the contractor will provide repair parts, supplies, and equipment for Central Garage and other City departments. 
Publication Date:
March 15, 2017 
Closing Date/Time:
April 13, 2017 at 3:00pm local time 
Non-Mandatory Pre-Proposal Meeting Date/Time:

April 3, 2017 at 11:00am local time

at the Public Transportation Administration Building located at 475 E. Washington Street, Harrisonburg, Virginia 22802

All questions must be received no later than April 6, 2017 at 12:00pm (noon) local time.
Submittal Information:

Purchasing Office, 409 South Main Street, Third Floor, Harrisonburg, VA 22801

*Any bids/proposals received after the closing date and time will not be accepted.

Bid/Proposal Opening Information:
Purchasing Office, 409 South Main Street, Third Floor, Harrisonburg, VA 22801
Special Requirements & Highlights:
  • Pre-proposal meeting is non-mandatory
  • A table representing the current fleet is attached as part of the RFP document
  • Federal Transit Administration (FTA) funding will be utilized in this contract
  • The contractor shall be responsible for the acquisition, inventorying, distribution, record keeping, and management thereof of the repair parts, supplies, commodities, and equipment needed to sustain the equipment and vehicle fleet. 
ITB/RFP Documents & Attachments:
PDF[804KB] Vendor Managed Inventory Program RFP

PDF[642KB] Addendum #1 (04-06-17)

MS Excel[63KB] Attachment Q. Cost Audit Pricing List (Revised 04-06-17)

MS Excel[63KB] Attachment R. Cost Proposal