To be added to the City's vendor list, fill out the vendor application and attach any other information you feel would be useful. Vendors are welcome to submit additional information on their company and the goods and services they provide along with this application. The instructions for submittal to the Purchasing Office are on the application.
[21KB] Vendor Application
To be added as a new City vendor and receive payment for goods and services provided, a completed W-9 form is required. Completed forms may be emailed to Purchasing@harrisonburgva.gov or faxed to 540-432-7778.
If you are a current vendor with the City but have changed addresses, tax classification status, federal tax ID number, business name, etc., a new form will be required to be filled out. If you are a current vendor with the City and your information has not been updated within the last five (5) years on your W-9 form, you may also be asked to provide an updated form. For a copy of the City's W-9 form, contact the Purchasing Office at 540-432-7794.
[110KB] IRS W-9 Form (Aug. 2013)
The City is exempt from Virginia Sales Tax. Please contact the Purchasing Department at 540-432-7794 for a copy of the Commonwealth of Virginia Sales and Use Tax Certificate of Exemption (ST-12) form. Please note that the City may be exempt from other taxes and fees in addition to Sales Tax. Please contact the Purchasing Office for more information.
To obtain a copy of the City's Purchasing Manual, contact the Purchasing Office at 540-432-7794.
eVA Vendor Registration
The eVA Internet electronic procurement solution, website portal www.eVA.virginia.gov, streamlines and automates government purchasing activities in the Commonwealth of Virginia. The eVA portal is the gateway for vendors to conduct business with state agencies and public bodies. All vendors desiring to provide goods and/or services to the Commonwealth are recommended to participate in eVA by registering as a vendor. There is no cost to register as a vendor on the website. The portal will provide you with automatic notifications when a bid/proposal is posted by a supplier seeking goods/services in your field, as well as notifications when an update is made (i.e. addenda issued, award notification issued, etc.). In addition to posting all bids/proposals on the City's website at www.harrisonburgva.gov/bids-proposals, the City also posts all bids/proposals on the eVA website.
Can't find what you are looking for? Contact the Purchasing Office at 540-432-7794.
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For new Invitations to Bid, subscribe to the Bids feed.
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To be notified of all new bids and proposals and when an addendum is added to bids and/or proposals, subscribe to the Recently Updated Bids feed.
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