eVA Vendor Registration
The Commonwealth of Virginia’s electronic procurement system (eVA) streamlines and automates government purchasing activities in the Commonwealth of Virginia. The eVA portal is the gateway for vendors to conduct business with state agencies and public bodies. All vendors desiring to provide goods and/or services to the Commonwealth are recommended to participate in eVA by registering as a vendor. There is no cost to register as a vendor on the website. The portal will provide registered vendors with automatic notifications when a bid/proposal is posted by a buyer seeking goods/services in that match your commodity code(s), as well as notifications when an update is made (i.e. addenda issued, award notification issued, etc.).
Beginning in December 2022, the City of Harrisonburg has transitioned to receiving all responses to sealed solicitations electronically. Vendors must register as a supplier on the eVA website to respond to sealed solicitations with the City of Harrisonburg.
Vendor Pocket Guide: Doing Business with the City of Harrisonburg
This guide provides a summary of the City of Harrisonburg's purchasing policies and provides a basic overview of how to do business with the City. Information on the City's purchasing thresholds, where our bids and proposals are posted, and contact information for departments is included in this guide.
[2MB] City of Harrisonburg Vendor Pocket Guide (updated 12-02-22)
Vendor List / Bidder's List
The City does not have a Vendor Application. Vendors are welcome to submit information on their company's products and services to the Purchasing Office, which will be passed on to relevant departments for use in small purchases (<$60,000). It is recommended that vendors check the eVA webpage regularly for any new bids or proposals that may open. If a vendor wishes to be notified about a bid or proposal posting, the City recommends that the vendor register for eVA to receive notifications. See below for more information on eVA vendor registration.
W-9 Form
To be added as a new City vendor and receive payment for goods and services provided, a completed W-9 form is required. To obtain a blank copy of the latest version of the W-9 form, visit the IRS website. Completed W-9 forms may be emailed to Purchasing@harrisonburgva.gov.
If you are a current vendor with the City but have changed any information recently (i.e. addresses, tax classification status, federal tax ID number, business name, etc.) or are a current vendor but your W-9 has not been updated within the last five (5) years, you may also be asked to provide an updated form.
For a copy of the City's W-9 form, contact the Purchasing Office at 540-432-7794.
Tax Exemption
The City is exempt from Virginia Sales Tax. Please contact the Purchasing Office for a copy of the Commonwealth of Virginia Sales and Use Tax Certificate of Exemption (ST-12) form. Please note that the City may be exempt from other taxes and fees in addition to Sales Tax.
Purchasing Manual
To obtain a copy of the City's Purchasing Manual, contact the Purchasing Office. In addition to the Purchasing Manual, the City also has a program for promoting procurement from small businesses, and businesses owned by minorities, women and service disabled veterans. Department of Small Business & Supplier Diversity website: https://www.sbsd.virginia.gov/
Sales Visits
Vendors wanting to visit with Procurement Staff are encouraged to make an appointment by calling 540-432-7794. Sales visits to other departments are permissible, however, those departments will need to be called individually. Appointments for other departments are not coordinated through this office. Vendors may leave literature for all departments with the Procurement Office for distributeion to other city departments. Sales visits regarding an open procurement will not be accepted.
Can't find what you are looking for? Contact the Purchasing Office at 540-432-7794 or via email at Purchasing@harrisonburgva.gov.
