Vendor Pocket Guide: Doing Business With the City of Harrisonburg
This guide provides a summary of the City of Harrisonburg's purchasing policies and also provides a basic overview of how to do business with the City. Information on the City's purchasing thresholds, where our bids and proposals are posted, and contact information for departments is included in this guide.
[597KB] Vendor Pocket Guide (updated 07-01-17)
Vendor List / Bidder's List
The City does not have a Vendor Application at this time. Vendors are welcome to submit information on their company's products and services to the Purchasing Office. The Purchasing Office then passes this information on to relevant departments for use in small purchases (<$60,000).
It is recommended that vendors check the City's Bids & Proposals webpage regularly for any new bids or proposals that may open. The City also posts all bids and proposals on eVA, the state procurement website. If a vendor wishes to be notified about a bid or proposal posting, the City recommends that the vendor register for eVA to receive notifications. Register as a vendor with eVA.
To be added as a new City vendor and receive payment for goods and services provided, a completed W-9 form is required. Completed forms may be emailed to Purchasing@harrisonburgva.gov or faxed to 540-432-7779.
If you are a current vendor with the City but have changed addresses, tax classification status, federal tax ID number, business name, etc., a new form will be required to be filled out. If you are a current vendor with the City and your information has not been updated within the last five (5) years on your W-9 form, you may also be asked to provide an updated form. For a copy of the City's W-9 form, contact the Purchasing Office at 540-432-7794.
[128KB] IRS W-9 Form (Nov. 2017)
The City is exempt from Virginia Sales Tax. Please contact the Purchasing Department at 540-432-7794 for a copy of the Commonwealth of Virginia Sales and Use Tax Certificate of Exemption (ST-12) form. Please note that the City may be exempt from other taxes and fees in addition to Sales Tax. Please contact the Purchasing Office for more information.
To obtain a copy of the City's Purchasing Manual, contact the Purchasing Office at 540-432-7794. In addition to the Purchasing Manual, the City also has a program for promoting procurement from small businesses, and businesses owned by minorities, women and service disabled veterans.
Department of Small Business & Supplier Diversity website: http://www.dmbe.virginia.gov
eVA Vendor Registration
The eVA Internet electronic procurement solution, website portal www.eVA.virginia.gov, streamlines and automates government purchasing activities in the Commonwealth of Virginia. The eVA portal is the gateway for vendors to conduct business with state agencies and public bodies. All vendors desiring to provide goods and/or services to the Commonwealth are recommended to participate in eVA by registering as a vendor. There is no cost to register as a vendor on the website. The portal will provide you with automatic notifications when a bid/proposal is posted by a supplier seeking goods/services in your field, as well as notifications when an update is made (i.e. addenda issued, award notification issued, etc.). In addition to posting all bids/proposals on the City's website at www.harrisonburgva.gov/bids-proposals, the City also posts all bids/proposals on the eVA website.
Can't find what you are looking for? Contact the Purchasing Office at 540-432-7794.
Subscribe to RSS feeds
RSS feeds allow you to subscribe to updates on HarrisonburgVA.gov. You will need a RSS reader application or online service to browse, open, and subscribe to RSS feeds. There are many free readers available in order to subscribe to our feeds; examples are Bloglines, Google Reader, Mozilla Firefox, and NewsGator.
For new Invitations to Bid, subscribe to the Bids feed.
For new Requests for Proposals, subscribe to the Proposals feed.
To be notified of all new bids and proposals and when an addendum is added to bids and/or proposals, subscribe to the Recently Updated Bids feed.